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Office of School Modernization – Certified Business Program Manager – 1.0 FTE

Portland Public Schools

Portland Public Schools provides high-quality academic learning experiences that are inclusive, joyful, and disrupt racial inequities.

Posting Timeline

Proof of full COVID-19 vaccination is considered a minimum qualification requirement for PPS job applicants and this proof will be requested during the hiring process.

This job is open until filled. Applications will be reviewed as received. Portland Public Schools reserves the right to make a hiring decision at any point during the posting period.

Position Details

Portland Public Schools (PPS) is seeking talented people from diverse backgrounds and experiences to lead change and inspire PPS students. At PPS, every employee, despite having different roles, is an educator. We hope to attract talented educators who model the core PPS Educator Essentials. With the District’s focus on eliminating systemic racism and its adverse impact on student learning, we seek to hire individuals who bring to our district a deep commitment to racial equity and social justice. To learn more about Portland Public Schools, please visit the District website: here.

Portland Public Schools and the Office of School Modernization are currently recruiting for a Bond Certified Business Program Manager (Construction and Maintenance Programs Manager) position to develop, manage, and continuously improve certified business participation and opportunities in construction projects funded by the voter-approved 2012, 2017, and 2020 Capital Improvement Bonds.

The Bond Certified Business Program Manager position will perform a variety of technical and administrative duties requiring knowledge of design and construction processes; racial equity and social justice; equity in contracting; and design and construction procurement methodologies. The position will be responsible for understanding existing or standard practices and developing and implementing new procedures to improve outcomes of certified business and workforce equity participation in Bond-funded projects. The Bond Certified Business Program Manager will be expected to develop relationships with diverse stakeholders within the design and construction industries, as well as supporting OSM staff in developing their own relationships. An understanding of design and construction processes and procedures will provide a solid foundation for developing new ideas on how to remove barriers and improve certified business participation and workforce equity outcomes in bond-funded construction projects.

Representative Duties and Responsibilities:

  • Develop a thorough knowledge and application of the District’s Equity in Public Purchasing and Contracting, Administrative Directives on Business Equity and Workforce Equity, and other District policies and administrative directives.
  • Represent OSM with local business groups and business associations, particularly those intended to support minority-owned, woman-owned and emerging small businesses.
  • Plan, coordinate and lead OSM procurement outreach events, with a focus on certified businesses and underrepresented demographics in the design and construction industries.
  • Network with other public agencies; perform research, analysis and reporting on other agencies’ business equity and workforce equity practices related to capital improvement programs.
  • Review, analyze and report on certified business participation in OSM contracts; review, analyze and report on workforce equity in OSM contracts.
  • Participate in ongoing review of request for qualification templates, request for proposal templates, and RFP/Q criteria and interview questions; review standard project and construction management processes and procedures to identify potential barriers for certified businesses.
  • Develop, implement and manage regular workshops targeted to certified businesses to provide information, prior to bidding, about OSM standard practices and requirements for construction.
  • Review architect, engineer, and related services proposals and recommend opportunities for increased certified business participation.
  • Participate in meetings with construction contractors to review proposed procurement and certified business participation plans; develop and recommend practices to improve certified business participation; provide training to vendors on use of District’s certified business participation data collection software.
  • Serve as a liaison with existing or potential certified business contractors, consultants and suppliers regarding participation in OSM projects; act as an ombudsman for contracted certified businesses to facilitate management review of potential concerns.
  • Develop and connect contracted certified businesses with resources for administrative assistance with administrative challenges.
  • Identify opportunities for mentorship and connect contracted certified businesses with larger and/or more established contractors; meet regularly with mentors/mentees to discuss progress and identify potential additional supports.
  • Coordinate with other departments to ensure District needs are being met.

Minimum Qualifications:

Education and training for the Construction and Maintenance Programs Manager position is typically obtained through completion of a Bachelor’s degree in architecture, facilities planning, construction management, project management or closely related field; and three (3) years of experience in a related field, such as construction project management, management of a certified business in a building design or construction field, or as a representative or advocate of certified businesses in a design or construction field. Experience in a lead or supervisory role is desirable. Experience working in educational facilities, a municipality or other public agency in a richly diverse community is preferred. Any other combination of education, training and experience which demonstrates the candidate is likely to possess the skill, knowledge, ability and trait characteristics essential for this classification may be considered.

Preferred Qualifications:

  • Robust knowledge of or experience working with Portland’s certified businesses in design and/or construction fields.
  • Experience with design and construction practices and processes from schematic design through occupancy.
  • Experience as an owner’s representative in a public agency environment.
  • Experience developing, negotiating and administering public procurements.
  • Demonstrated strong verbal and written communication skills.
  • Proficiency in conflict resolution, one-on-one, and group facilitation techniques.
  • Proficiency in a variety of software applications.

Preferred Abilities:

  • Operate a variety of office equipment, technologies and software.
  • Effectively plan, schedule, and coordinate work.
  • Make sound and reasonable decisions in accordance with laws, ordinances, regulations and established procedures.
  • Build rapport, mentor and provide leadership to staff for implementation of new practices.
  • Deliver a high-level of customer service to district stakeholders.
  • Advocate, model, learn and implement Portland Public Schools Racial Equity Initiative, Equity in Public Purchasing and Contracting and other board policies.
  • Establish and maintain effective working relationships with a variety of internal and external stakeholders in a richly diverse workforce and community.
  • Develop and deliver formal and informal presentations.
  • Communicate effectively both orally and in writing.
  • Analyze situations accurately and adopt an effective course of action.
  • Maintain confidentiality and demonstrate discretion, initiative and good judgment.

Special Requirements:

Positions in this classification require the use of a personal automobile and possession of a valid Class C Oregon driver’s license.

Classification and Salary:

This position is classified as Construction and Maintenance Project Manager II, Pay Grade 36, on the Non-Represented, Confidential, Professional and Management Employees salary schedule FLSA Exempt.

For more details, the complete Classification Specification can be viewed here: https://www.pps.net/cms/lib/OR01913224/Centricity/Domain/56/Class%20Comp/Classification%20Specifications/CPM%20Specs/OPS_OSM/PPS%20Class%20Spec-Construction%20and%20Maintenance%20PROJECT%20Manager%20series.pdf

Work Year: 260 days

Salary Range: $93,249 – $111,344

Benefits Information

Portland Public Schools (PPS) offers several competitive and comprehensive benefit packages to employees. Fringe benefits include medical, dental, vision, prescription, life and disability insurance, employee assistance program, 403(b) retirement savings plan and various leave and professional development programs. Depending on the insurance option selected by the employee, there may be an employee contribution toward insurance.

Portland Public Schools is a public employer and participates in the Public Employees Retirement System (PERS/OPSRP). Eligible employees are required by statute to contribute 6% of salary on a pre-tax basis to OPSRP/IAP, after serving six months under a PERS employer.

For more information please visit our Benefits site at http://www.pps.net/Page/1635

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Office of School Modernization – Certified Business Program Manager – 1.0 FTE

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Portland Public Schools

Portland Public Schools provides high-quality academic learning experiences that are inclusive, joyful, and disrupt racial inequities.

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