IFM] Facilities Administrator/ Receptionist (FAANG科技公司/捷運市政府站/台北信義區)

Job title: IFM] Facilities Administrator/ Receptionist (FAANG科技公司/捷運市政府站/台北信義區)

Company: Jones Lang LaSalle

Job description: 【工作內容】 About the role:
As a Facilities Administrator, your role is critical in maintaining a seamless and polished operation at the front desk service and reception area. With a focus on exceptional customer service, you will contribute to creating a welcoming and professional environment for our valued clients, customers, visitors, and guests. Your commitment to delivering a smooth and efficient experience will greatly enhance their overall satisfaction.What this job involves:
[Reception Duties and Visitor Management]:
1. Perform reception duties in an efficient, professional, and courteous manner at all times. Maintain the reception area in a neat, tidy, well-organized, and safe condition.
2. Greet, welcome, and properly direct visitors in a friendly and helpful manner.
3. Ensure visitors sign in accordance with client requirements and promptly notify company personnel of visitor arrivals.[Administrative Support and Document Management]:
1. Execute routine and assigned administrative tasks efficiently, ensuring timely and accurate completion as directed by the Facilities Manager or site lead.
2. Skillfully manage document management, including organizing audit-required documents and proficiently filing both soft copies and original documents.
3. Maintain and record utilization of meeting rooms.
4. Take charge of planning and coordinating events, including creating valuable content and preparing monthly newsletters as an event planner.
5. Support the Site Lead/Team Lead in implementing local and regional initiatives, fostering a coordinated approach for the team.[Security and Safety]:
1. Comply with all procedures, rules, and regulations at all times.
2. Responsible for maintaining the security and telecommunications system.
3. Maintain security protocols by closely adhering to procedures, regularly monitoring the logbook, and issuing visitor badges.
4. Manage the Security Access pass database, which includes tasks such as adding and removing users, issuing temporary security and building access passes, conducting bi-annual audits of restricted area authority, and monitoring the Temporary Security access pass register as needed.
5. Effectively handle pressure situations and manage unwelcome visitors.
6. Ensure strict compliance with Safety Health & Environment Management Requirements, aiming for full adherence.[Regional and Team Support]:
1. Manage parking allocation for eligible employees, ensuring efficient utilization and fostering a positive relationship with BMO.
2. Provide support to other offices within Taiwan’s portfolio as required, including rotational assignments.【工作制度/性質】 工作時間： 日班
休假制度： 週休二日工作性質： 全職
職務類別： 總機／接待／櫃檯人員、總務人員
工作位置： 台北市信義區忠孝東路五段68號【要求條件】 身份類別： 不拘
工作經驗： 1~2年以上
學歷限制： 專科以上
科系限制： 不拘語言能力： 「英文」 聽-中等/ 說-中等/ 讀-中等/ 寫-中等
附加條件： Desired experience and technical skills:
1. A minimum of 1 year of experience as a receptionist is required.
2. Strong communication skills, both verbal and written.
3. Demonstrates customer focus and delivers excellent service.
4. Proficient in Microsoft Office applications such as Word, Excel, PowerPoint, and Outlook.
5. Possesses an overachieving attitude, incorporating the following qualities:
– Strong work ethic
– Friendly and approachable demeanor
– Maintains a professional approach in all interactions
– Adaptable to changing circumstances
– Displays patience in dealing with challenges
– Excellent problem-solving abilities
– Detail-oriented with a focus on accuracy
– Demonstrates integrity in all tasks
– Punctual and reliable
– Well-organized in managing tasks and priorities
– Works well within a team environment
– Driven by a commitment to quality and efficiency【福利制度】 法定項目： 勞保、陪產檢及陪產假、育嬰假、健保、週休二日
福利制度： 餐飲類 – 誤餐費
娛樂類 – 員工聚餐
補助類 – 員工國內‧外進修補助、員工退休規劃（包括退休金及退休後之福利等）
Our benefits are a good reason to come to JLL.We are committed to hiring the best, most talented people in our industry, and then empowering them with the resources and support to enhance their health, financial and personal well-being. Our underlying benefits philosophy is this: be fair to our people and provide opportunities for those who take advantage of our programs and resources to lower their health costs and increase their personal and financial security.Benefits to eligible employees include:– Annual Leave
– Labor Insurance
– Group Insurance Plan
– National Health Insurance
– Employee Welfare Committee
– Employee Assistance Programme (EAP)【職務需求】 需求人數： 1 人
到職日期： 一個月內

Expected salary:

Location: Sinyi, Taipei City

Job posting date: Thu, 06 Jun 2024 22:22:06 GMT

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