PTA Administrator (Part-time) – Beacon Hill School

Job title: PTA Administrator (Part-time) – Beacon Hill School

Company: Beacon Hill School

Job description: ABOUT USThe English Schools Foundation (ESF) is the largest English-medium international school organisation in Hong Kong. Our 22 schools and comprehensive programme of extra-curricular activities bring out the best in every student through a personalised approach to learning and by inspiring curious minds.
There are over 18,000 students from 75 different nationalities in ESF kindergartens, primary, secondary and all-through schools. About 70% of our students have parents who are permanent residents of Hong Kong.
ESF is proud of the high academic and wider achievements of our students. In 2020, 22 ESF students achieved the perfect score of 45 points in the IB Diploma examinations; more than 95% go on to leading universities worldwide.www.esf.edu.hkABOUT THE TEAMAt ESF Beacon Hill School, we have a team of professional staff providing an all-round education of the very highest quality academically, creatively and socially, ensuring that each child has the opportunity to reach their potential. Students come to us from many countries and this international mix adds a great deal to the atmosphere and the richness of the school experience. An active Parent Teacher Association and School Council support our school ensuring the school achieves its aims.
We are an inclusive school home to 21 students with more moderate individual needs. These students are catered for within our mainstream classes with additional learning support teachers and educational assistants. We offer a range of programmes depending on the needs of the students, such as a Perceptual Motor Programme, Social Thinking, Friends for Life, B2 – Social/Emotional tracking system, Fine Motor and individualised sensory programmes. Our SEN provision is world leading.
http://www.beaconhill.edu.hk/JOB DESCRIPTIONBeacon Hill School (BHS) is a three-form entry school with approximately 540 students. BHS is an accredited IB World School utilising the Primary Years Programme (PYP) curriculum framework. Teaching and learning at BHS is underpinned by a rigorous and student-centred approach to curriculum pedagogy and practice.Beacon Hill School has supportive, dedicated and committed staff who collaborate with each other and the parent community to ensure every student is supported and challenged to be the best they can be.PTA Administrator (Part-Time, not more than 17.5 hours per week)The PTA Committee at Beacon Hill School (BHS) is looking for a part-time administrator who can successfully build community engagement. BHS PTA stages a number of social and fundraising events each year and supports the school and parent community, for the benefit of all BHS students.Main Accountabilities:

• Seek new ideas and research opportunities for community engagement
• Build a database of contacts, providers and parent contacts.
• Planning and coordination of events, both large and small scale to build community spirit.
• Developing, sourcing and ordering new products e.g. fundraising items, student gifts.
• General administrative support, including dealing with incoming and outgoing correspondence and responding to general enquiries.
• Prepare and circulate newsletters, meeting notices, agendas, minutes, reports and update publications.
• Liaise regularly with the PTA Committee.
• Processing and recording all outgoing payments, and incoming funds (e.g. donations, proceeds from events and sales etc.); providing information to external service providers (e.g. auditors, company secretary).

Competencies and requirements required:

• Excellent interpersonal skills and ability to liaise with students, parents and school staff.
• Good organisational and administrative skills, including the ability to work with standard software packages (Microsoft Office, Google Docs etc.).
• Self-starter with the ability to work independently, as well as cooperatively, as part of a team.
• Good command of spoken and written English.
• Cantonese is not required, but would be an advantage.

Working Hours

• The role is term-time only, plus an additional week in August (i.e. duties will commence the week before school resumes each year).
• Current working hours will not be more than 17.5 hours per week.
• Attendance at after school or evening meetings and events will be required, on occasion.
• It is anticipated that the hours will be spread over 3-4 days.

Applicants must be a permanent Hong Kong resident or possess a valid visa to work in Hong Kong.Closing Date: 18th June 2024 (11:59 PM, Hong Kong Time)Applications will be reviewed on a rolling basis and offers may be extended prior to the job closing date.By applying for this position, your application may be considered for other opportunities (senior-level roles, head of department, etc.) within ESF.ESF is an Equal Opportunities EmployerThe English Schools Foundation (ESF) is fully committed to providing equal employment opportunity. ESF will not discriminate on the basis of age, race, colour, gender, marital status, sexual orientation, gender identity, pregnancy, national origin, religion, veteran status, physical or mental disability, genetic information, creed, citizenship or any other status protected by local laws or regulations.Personal data provided by job applicants will be used strictly in accordance with the ESF’s Personal Data Policy, a copy of which will be provided upon request.Aligned with the recommendations of the International Task Force on Child Protection, we hold ourselves to a high standard of effective recruiting practices with specific attention to child protection.

Expected salary:

Location: Hong Kong

Job posting date: Thu, 06 Jun 2024 07:04:51 GMT

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