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Administrative Assistant Specialist

NTT DATA Services

NTT DATA Services is a top 10 global IT services provider with 130,000+ employees in more than 50 countries.

NTT DATA Services strives to hire exceptional, innovative and passionate individuals who want to grow with us. If you want to be part of an inclusive, adaptable, and forward-thinking organization, apply now.

We are currently seeking a Administrative Assistant Specialist to join our team in Washington, District of Columbia (US-DC), United States (US).

Administrative Support Professional for Navy Director of Submarine Industrial Base Program Office.

Responsibilities:

  • Prepare meeting minutes, setup conference room schedules, maintain leadership calendars, prepare correspondence, organize and handle mail, order supplies, file records, coordinate and update action items, update and develop briefs, coordinate document storage and inventory, and courier documents.
  • Coordinate agenda items, plans and speaking points for various engagements for final Government approval.
  • Coordinate travel and claim submission for senior government personnel using the Defense Travel System (DTS).
  • Maintain security protocol throughout office spaces including the proper disposal of sensitive and classified material.
  • Participate and support internal and external meetings and briefings. The Contractor shall Interface between Program Office and various stakeholders and respond to internal and external inquiries.
    Answer, screen and transfer inbound phone calls, handing requests for information and data.
  • Resolve administrative problems and inquires deferring to the appropriate government POCs when difficult questions or issues arise.
  • Maintain liaison with high level staff in offices throughout Naval Sea Systems (NAVSEA) and the greater Naval community and coordinate the resolution of issues for final Government approval.

Basic Qualifications:

  • Minimum of five (5) years professional related experience including:
    • Demonstrated experience supporting a manager responsible for multiple aspects of administrative support (scheduling, correspondence, coordination with other PEO’s and Program Offices, industry interaction and coordination)
  • Active Secret Clearance.

Preferred Qualifications:

  • Bachelor’s degree in business, finance, technical or related field (or commensurate work experience).
    • an additional four years may substitute a Bachelor’s degree
  • Demonstrated written and oral communications skills.
  • Experience supporting the US Navy or active-duty Navy experience

Federal Job Posting Language (eff. 1/24/2022)

Candidates for this position will be required to adhere to NTT DATA’s and its clients’ COVID-19 health and safety protocols. NTT DATA is committed to complying with the Safer Federal Workforce Task Force COVID-19 Workplace Safety Guidance for Federal Contractors and Subcontractors to the extent it is enforced by the federal government or any of its clients. If this position becomes subject to a COVID-19 vaccination mandate based on applicable law or client requirement, candidates will be required to become fully vaccinated as defined by NTT DATA or be approved for an exemption in accordance with applicable law.

About NTT DATA Services

NTT DATA Services is a global business and IT services provider specializing in digital, cloud and automation across a comprehensive portfolio of consulting, applications, infrastructure and business process services. We are part of the NTT family of companies, a partner to 85 % of the Fortune 100.

NTT DATA Services is an equal opportunity employer and considers all applicants without regarding to race, color, religion, citizenship, national origin, ancestry, age, sex, sexual orientation, gender identity, genetic information, physical or mental disability, veteran or marital status, or any other characteristic protected by law. We are committed to creating a diverse and inclusive environment for all employees. If you need assistance or an accommodation due to a disability, please inform your recruiter so that we may connect you with the appropriate team.

Nearest Major Market: Washington DC
Job Segment: Secretary, Administrative Assistant, Consulting, Administrative, Technology

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Administrative Assistant Specialist

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NTT DATA Services

NTT DATA Services is a top 10 global IT services provider with 130,000+ employees in more than 50 countries.

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