Office Services/Mailroom Specialist

Job Description

The Administrative Support Worker is responsible for assisting management with administrative tasks including, but not limited to, ordering, data entry, filing, etc. The Administrative Support Worker will be required to work well with customers, visitors, and employees in a professional and cheerful manner. Essential functions and responsibilities of the position may vary by Aramark location based on client requirements and business needs

Job Responsibilities

• Manage mailroom -Maintain order, cleanliness and the appropriate supply levels to meet daily needs. Purchase supplies and maintain inventory.
• Responsible for all areas related to mailroom, copiers and mail functions (providing administrative support as needed).
• Copiers/Printers – maintain copiers/printers with paper and toner as needed, troubleshoot functional issues, place service calls as needed
• Mail – Support office with sorting/delivering daily USPS mail, incoming/outbound domestic and international FedEx/UPS packages, certified mail (requiring trips to the post office)
• Pitch Books – Responsible for printing and binding books
• Facilities – Assist with employee new hire set ups, employee moves, maintenance coverage for vendors (OT pay), sit/stand installations, general facilities requests
• General Office Space – Ensure all work areas are neat and orderly; empty overflowing trash cans, maintaining conference rooms and all open space
• Assisting Reception – If needed, assisting reception when away from the desk – receive/transfer incoming calls to the office, meet and greet guests (provide assistance as needed)
• Special Projects – Work on special projects as directed (print jobs, conference room set ups, etc)
• Communication – Ability to communicate with client/employees in a polite and professional manner
• Client – Work closely with the client to create, monitor, follow up and effectively bring resolution for office service issues

Qualifications

• Minimum three years’ experience in a corporate environment
• The ideal candidate will have a solid understanding of Microsoft applications, including but not limited to: Outlook, Word, PowerPoint, and Excel
• Demonstrates interpersonal and communication skills, both verbal and written
• Demonstrates strong interpersonal skills, accuracy, and attention to detail
• Requires frequent performance of repetitive motions with hands and/or arms

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Education

About Aramark

Our Mission

Rooted in service and united by our purpose, we strive to do great things for each other, our partners, our communities, and our planet.

At Aramark, we believe that every employee should enjoy equal employment opportunity and be free to participate in all aspects of the company. We do not discriminate on the basis of race, color, religion, national origin, age, sex, gender, pregnancy, disability, sexual orientation, gender identity, genetic information, military status, protected veteran status or other characteristics protected by applicable law.

About Aramark

The people of Aramark proudly serve millions of guests every day through food, facilities, and uniform services in 19 countries around the world. Rooted in service and united by our purpose, we strive to do great things for each other, our partners, our communities, and our planet. We believe a career should develop your talents, fuel your passions, and empower your professional growth. So, no matter what you’re pursuing – a new challenge, a sense of belonging, or just a great place to work – our focus is helping you reach your full potential. Learn more about working here at http://www.aramarkcareers.com or connect with us on Facebook, Instagram and Twitter.