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Office Administrator

The Boeing Company

At Boeing, you can contribute to work that matters.

Job Description

At Boeing, we innovate and collaborate to make the world a better place. From the seabed to outer space, you can contribute to work that matters with a company where diversity, equity and inclusion are shared values. We’re committed to fostering an environment for every teammate that’s welcoming, respectful and inclusive, with great opportunity for professional growth. Find your future with us.

The Boeing Defense, Space & Security (BDS) is seeking an Office Administrator to join our team located in Hazelwood, MO.

Position Responsibilities:

  • Coordinate and process domestic and international business travel arrangements
  • Monitor designated business traveler’s logistics
  • Generates expense reports and assists in reconciling corporate credit card charges to ensure timely and accurate reimbursement and verifies payments to corporate credit cards
  • Collect and compile data to provide visibility of status for traveler’s review and/or signature
  • Verbally communicates a wide variety of information to multiple audiences
  • Prioritizes and schedules executive level time and availability for efficient use of time
  • Proactively manage and maintain executive calendars, coordinating with other supporting OAs and creating meeting notices as appropriate, rescheduling and deconflicting as appropriate
  • Track and maintain designated conference room schedules for availability and efficient use of resources
  • Order and maintain office supplies and accessories when needed
  • Plan and implement logistics for executive level internal and external events (i.e. conference rooms, food and drinks, computing equipment, etc.)
  • Coordinate visitor requests
  • Manage correspondence (email, letters, packages, etc)
  • Provide guidance for less experienced employees
  • Complete Classified Visit Requirements, Incoming
  • Maintain Group Calendars
  • Complete EHADs, Visa, Passport, etc for International Travel Compliance
  • Maintain Distribution List’s

This position allows telecommuting. The selected candidate will be required to perform some work onsite at the listed location.

The position must meet Export Control compliance requirements, therefore a “US Person” as defined by 22 C.F.R. § 120.15 is required. “US Person” includes US Citizen, lawful permanent resident, refugee, or asylee.

Basic Qualifications (Required Skills/Experience):

  • Experience using basic Microsoft Office and office computing systems
  • Experience working as an Administrative Assistant, Executive Assistant or Office Manager role
  • Experience working in a fast-paced customer service related environment

Preferred Qualifications (Desired Skills/Experience):

  • High school diploma; Bachelor’s of Science / Bachelor’s of Arts in Office Administration or relevant field
  • Experience and/or ability to work with sensitive information, safeguarding confidential information

Typical Education & Experience:

Education/experience typically acquired through basic education (e.g. High School diploma/GED) and typically 4 or more years’ related work experience or an equivalent combination of education and experience (e.g. vocational school/Associate+2 years’ related work, Bachelor, etc.)

Relocation:

Relocation assistance is not a negotiable benefit for this position. Candidates must live in the immediate area or relocate at their own expense.

Drug Free Workplace:

Boeing is a Drug Free Workplace where post offer applicants and employees are subject to testing for marijuana, cocaine, opioids, amphetamines, PCP, and alcohol when criteria is met as outlined in our policies.

Shift:

This position is for 1st shift

Equal Opportunity Employer:

Boeing is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national origin, gender, sexual orientation, gender identity, age, physical or mental disability, genetic factors, military/veteran status or other characteristics protected by law.

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Office Administrator

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The Boeing Company

At Boeing, you can contribute to work that matters.

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