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Executive Assistant

Autodesk

Autodesk gives you the power to make anything.

Job Requisition ID #

22WD59429

Position Overview

We are looking for a rockstar Executive Assistant to support our Vice President of Sales Finance and her global leadership team. Someone growth minded who shares our passion to accelerate careers, delight our customers and … well … deliver!

Our idea of a great team includes transparency, kindness, cutting-edge technology, rolling up our sleeves when needed and supporting one another. We are looking for someone who provides administrative support to the highest level of leaders in theteam and in the company(VPs, SD, FDs) by acting as a facilitator and liaison, handling details of a highly confidential and critical nature to internal and external contacts. The ideal candidate is very flexible, enjoysworking ina fast-paced environment and managing multiple tasks, andis not afraid of making recommendations to create better ways of working. The position requires high confidentiality and maturity, use of initiative, tact and independent judgement to pro-actively address potential problems and ensure an efficiently functioning team.

Does this resonate with you? We would like to meet you.

Responsibilities

  • Provides the Team with administrative support. Includes complex calendaring, planning, screening and making phone calls, arranging global travel and creating expense reports
  • Plans and coordinates events and meetings on and offsite, including preparation of meeting materials, logistics, agenda, and communications with attendees
  • Develops and maintains positive working relationships with internal and outside parties, including high-level contacts of a sensitive nature. Manages information flow
  • Provides staff meeting support. Prepares agendas, takes notes and distributes meeting minutes and presentations. Tracks action items and communicates status
  • Creates presentations, drafts emails and other communications
  • Shares best practices with colleagues and other EAs
  • Manages ad-hoc projects
  • Flexibility to support other Finance VPs as needed/available

Minimum Qualifications

  • 6+ years relevant experience in a fast-paced/dynamic company
  • Associate degree in Business or equivalent experience
  • Demonstrated strength in written and verbal communicationsin both Chinese and English
  • Overseas experience or supporting global team experience is a plus
  • Excellent interpersonal skills
  • Strong detail orientation and solid analytical skills
  • Very high level of skill with Microsoft Office tools, especially PowerPoint, Teams, Word, and Excel
  • Proven and successful team player and team building skills
  • In-depth knowledge of company protocol and business issues/needs and the ability to work within a matrix-ed organization
  • Thorough knowledge of office management practices and procedures
  • Ability to manage projects and programs

The Ideal candidate

  • You have a passion for details
  • You are pro-active and you show initiative
  • You are a communications wizard, able to be clear, concise, and convincing in both written and spoken communications
  • You are comfortable with multi-tasking, prioritizing, and are flexible with schedules
  • You enjoy working on complex assignments with a team or by yourself to get things done
  • You enjoy reaching out and building productive working relationships with people across all levels
  • You create your own “to-do” list
  • You are comfortable working independently to determine methods and procedures on new assignments seeking clarity when an obstacle is in your way
  • You are Trustworthy, Collaborative, Accountable & Flexible
  • Love of technology #makeanything
  • Never saw a challenge you couldn’t conquer
  • Known to express unerring positivity

#LI-POST

At Autodesk, we’re building a diverse workplace and an inclusive culture to give more people the chance to imagine, design, and make a better world. Autodesk is proud to be an equal opportunity employer and considers all qualified applicants for employment without regard to race, color, religion, age, sex, sexual orientation, gender, gender identity, national origin, disability, veteran status or any other legally protected characteristic. We also consider for employment all qualified applicants regardless of criminal histories, consistent with applicable law.

Are you an existing contractor or consultant with Autodesk? Please search for open jobs and apply internally (not on this external site). If you have any questions or require support, contact Autodesk Careers.

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Executive Assistant

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Autodesk

Autodesk gives you the power to make anything.

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