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APAC Workplace Planner

Autodesk

Autodesk gives you the power to make anything.

Job Requisition ID #

22WD60341

Position Overview

We are seeking a smart, detail-oriented and experienced candidate for the position of Workplace Operations Planner for ~28 properties in ~13 countries across Asia Pacific region.

Responsibilities

Proficient Use of tools (FMS, VergeSense, Robin, NOP*, Dashboard)

  • Be the point of contact for Global Program team on tools & data management and lead implementation at Geo-level
  • Train & guide the Regional Workplace Operations team on effective use of tools
  • Conduct periodic system health check on tools & data management to minimize any discrepancies & promote continual improvement
  • Ensure system data (& mappings) are updated accurately in a timely manner with Workplace Operations
    NOP Neighborhood Occupancy Planner, a MS Excel-based tool

Assemble & Analyze occupancy data for space efficiency

  • Provide APAC-level occupancy planning insights based on inputs from Regional Workplace Managers (RWMs)
  • Analyze occupancy data & trend e.g. attendance, headcount forecast, etc to measure & enable efficient use of space

Report & Resolve occupancy challenges

  • Work with RWMs to manage potential occupancy risks and co-develop solution to meet changing business needs
  • Share periodic location-specific occupancy report with RWMs

Program Management

  • Be the point of contact for global team to evolve/ implement program solutions with Workplace Operations in driving great employee experience & operational excellence
  • Lead efforts with RWMs to optimize offerings at each location, including procurement of key materials/ labor
  • Provide Market Insights & Best Practices
  • Develop business case with RWMs for sustainability initiatives, support recurring ones & collate data to measure & report

Programs include, but not limited to the following

  • Flexible Workplace + Universal Flex Space
  • Audio Visual Systems & Experience
  • BIM360 Projects & Operations
  • Data + Technology
  • Events Management, Food & Beverages
  • Security Systems & Badging
  • Sustainability

Communications

  • Promote use of APacConnect SharePoint to inform and engage
  • Create & distribute Workplace Operations related communications including templates and Workplace & Travel (WP&T) Digital dashboard
  • Curate and share news, ideas, interesting reads to spark curiosity and innovation
  • Support WP&T communications for Crisis & Incident Management
  • Conduct survey periodically to gauge effectiveness of program delivery and recommend improvements
  • Manage File Depository Structure & Folders for Workplace Operations

Minimum Qualifications

  • Degree from a college or university with emphasis on Real Estate, Engineering or Communications is preferred and relevant experience of at least 5 years can be considered
  • Experienced user of Microsoft apps including Excel, Word & PowerPoint
  • Familiarity with using a database and information queries in enterprise software systems
  • Detail-oriented with a passion for data integrity and accuracy
  • Strong communication, interpersonal and customer service skills
  • Self-starter with good organization skills
  • Able to work in a deadline-driven environment and can respond to requests in a timely manner

#LI-POST

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APAC Workplace Planner

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Autodesk

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