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Executive Admin Assistant

Axelon Services

Job Description

Job Title: Sr. Executive Admin Assistant

o Executive administration and support roles

o Highly developed customer service orientation

o Excellent written and verbal communication skills

o Advanced proficiency in Microsoft Suite (Excel, Word, PowerPoint, Microsoft TEAMS)

o Attention to detail combined with proactive attitude, very good communication, and interpersonal skills

o Excellent teamwork and able to anticipate needs and respond accordingly

Experience managing confidential and sensitive information

The Senior Executive Administrative Assistant acts as an interface and is the first point of contact to other internal senior leaders, external partners and the outside world. This person will manage an ever-changing calendar, including planning meetings and conference calls; proactively adjusting as needed.This person works regularly with highly confidential and sensitive information.

Key responsibilities:

  • Provide administrative support executing activities while building strong relationships with those you interact with
  • Manage executive calendar and meeting scheduling
  • Coordinate complex international travel accommodations, including flights, hotel reservations, maps, directions, and ground transportation working in foreign currency.
  • Prepare and revise meeting and presentation materials
  • Create general correspondence, including letters, memos, e-mails, and reports
  • Complete and update reports and maintain systems and data
  • Maintain general office functions by updating and maintaining databases and files
  • Provide key support for special projects as needed
  • Answer calls and emails, responding to queries and requests appropriately
  • Manage archiving and filing in line with statutory requirements and company policy
  • Perform duties as needed related to budget, expenses and purchasing processes

Qualifications:

  • High school diploma required, college degree or some business classes preferred
  • 6 or more years of experience supporting at the executive level (in a global company or for a global leader)
  • • Excellent organization and interpersonal skills, good judgment and diplomatic
  • Ability to build great internal networks and relationships to key stakeholder groups such as the Mondelēz International Executive Leadership Team
  • Dynamic team player, high initiative thriving in a global, diverse environment
  • Must be able to anticipate needs and respond accordingly
  • Multitasker who works independently and is self-motivated to make a difference
  • Tech Savvy – advanced proficiency with MS Office and overall affinity and interest in new technology
  • Exceptional verbal and written communication skills, attention to detail and accuracy
  • Ability to handle sensitive and confidential information with maximum discretion and diplomacy
  • Poised under pressure and flexible to adapt in a fast-paced environment

Expected salary:

Job date: Wed, 19 Oct 2022 22:37:27 GMT

Executive Admin Assistant

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Executive Admin Assistant

To apply for the job click here

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Axelon Services

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