Contracts Administrator I

LMC Careers

Full Time – Hours

Day Shift

Consistently named best hospital, Lexington Medical Center dedicates itself to providing quality health services that meet the needs of its communities. Ranked #2 in the state and #1 in the Columbia metro area by U.S. News & World Report, Lexington Medical Center is the only hospital named one of the Best Places to Work in South Carolina.

The 557-bed hospital anchors a health care network that includes five community medical centers and employs nearly 8,000 health care professionals. The network includes a cardiovascular program recognized by the American College of Cardiology as South Carolina’s first HeartCARE CenterTM and an accredited Cancer Center of Excellence affiliated with MUSC Hollings Cancer Center for research and education. The network also features an occupational health center, the largest skilled nursing facility in the Carolinas, an Alzheimer’s care center and more than 70 physician practices.

Job Summary

The Contract Administrator supports implementation of the contract management system by working with the department leads and administrators to obtain all contract information for population and upload into the system. Reviews all incoming contracts for accuracy and compliance with LMC policies/procedures and federal and state regulations. Responsible for verifying contract summaries contain accurate contract information. Directs activities concerned with contracts for purchase or sale of equipment, materials, products, or services. Examines performance requirements, delivery schedules, and estimates of costs of material, equipment, and production to ensure completeness and accuracy. Develops an understanding of legal issues to determine appropriate level of engagement by Legal Counsel. Manages contracts, amendments, and change orders by reviewing submissions, and collaborating with departments to make adjustments when needed. Collaborates with departments in order to continuously improve the contracting process.

Manage and control risk, as well as confirms that proper approval and documentation is submitted throughout the contract approval process. Assists with the resolution of contract discrepancies. Provides advice on the interpretation of the Procurement policy, procedures to resolve contract issues and questions, and post award contractual advice and support. Maintains current and accurate contract briefs in Contract management system. Interacts with LMC staff to become familiar with customers’ goals and requirements. Functions in various capacities and completes special projects as required by the Contracts Manager.

Minimum Qualifications

Minimum Education: Bachelor’s Degree

Minimum Years of Experience: 1 Year of experience, contract administration, subcontract administration, procurement, program/project management; training, healthcare administration, help desk, or contract system administration

Substitutable Education & Experience: None

Required Certifications/Licensure: None.

Required Training: Knowledge of procurement methods, competitive sourcing practices, contracting;

Skilled in general business writing; Working knowledge of document management systems, Microsoft Office, and Adobe Acrobat.

Location: On-site at Lexington Medical Center (remote work is unavailable).

Essential Functions

• Makes a positive impression on customers by behaving in ways that are warm, welcoming, professional and helpful and by eliminating barriers that stand in the way of safety and the provision of best practice care.
• Displays mutual Respect for patients, physicians, team members, visitors, and family/significant others.
• Demonstrates action of via keeping interior and exterior surroundings clean and orderly; dressing professionally and displaying team member identification badge at collar level; presenting LMC in a positive light to others; for patients, employees, guests, and themselves.
• Behaves in a Trustful manner by communicating openly and honestly; following through with assignments; behaving in a fair and consistent manner; and supporting teamwork at all levels of the organization.
• Seeks opportunities to incorporate Enjoyment in the workplace by celebrating accomplishments of the organization, self, and others; and helping to remove barriers to enjoyment in the workplace.
• Establishes and maintains effective relationships with patients, families, and customers; gains trust and respect.
• Demonstrates through actions that patients, families, and customers are a priority.
• Anticipates patient, family and customer needs and actively seeks feedback.

Duties & Responsibilities

• Consistently utilizes Patient and Family Centered Care principles and practices as our model of patient care.
• Contract Management and Administration: Manages the overall contract process by reviewing all requests for contract agreements to ensure compliance to policy and regulatory requirements.
• Contract administrators ensure timeliness and accuracy of review/approval processes and updates frequently as needed or requested.
• Serves as liaison between key departments and leadership to track requests through the process and serve as point of contact for specific questions, issues, and concerns.
• Evaluates and identifies potential problems or conflicts in the contract review/approval process and develops alternative solutions to contractual process issues as approved by the General Counsel.
• Responsible for ensuring problems or conflicts are identified for appropriate resolution in a timely manner. Identifies legal and compliance issues and directs to the Contract Manager for resolution where appropriate.
• Follows the communication and education processes regarding contract process requirements.
• Alerts Contract Manager when concerns around contracts, systems, or processes arise. Responsible for ensuring problems or conflicts are reported and appropriately resolution actions are taken in a timely manner.
• Performs all other duties as assigned.

We are committed to offering quality, cost-effective benefits choices for our employees and their families:

• Day ONE medical, dental and life insurance benefits
• Health care and dependent care flexible spending accounts (FSAs)
• Employees are eligible for enrollment into the 403(b) match plan day one. LHI matches dollar for dollar up to 6%.
• Employer paid life insurance – equal to 1x salary
• Employee may elect supplemental life insurance with low cost premiums up to 3x salary
• Adoption assistance
• LHI provides its full-time employees employer paid short-term disability and long-term disability coverage after 90 days of eligible employment
• Tuition reimbursement
• Student loan forgiveness

Equal Opportunity Employer

It is the policy of LMC to provide equal opportunity of employment for all individuals, and to remain compliant with applicable state and federal laws and regulations. LMC strives to provide a discrimination-free environment, and to recruit, select, on-board, and employ all employees without regard to race, color, religion, sex, age, disability, national origin, veteran status, or pregnancy, childbirth, or related medical conditions, including but not limited to, lactation. LMC endeavors to upgrade and promote employees from within the hospital where possible and consistent with the employee’s desires and abilities and the hospital’s needs.

Expected salary:

Job date: Thu, 29 Sep 2022 04:21:05 GMT