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ADMINISTRATIVE ASSISTANT I

State of Florida

Requisition No: 734697

Agency: Department of Education

Working Title: ADMINISTRATIVE ASSISTANT I – 48006157

Position Number: 48006157

Salary: $31,199.40 – $34,319.34

Posting Closing Date: 10/14/2022

Florida Department of Education

Bureau of General Services

LOCATION: TALLAHASSEE

Administrative Assistant I-OPS

Position Number: 480006157

Salary Range: $31,199.40 – $34,319.34

SALARY WILL BE DETERMINED IN ACCORDANCE WITH THE CURRENT PAY POLICY.

ANTICIPATED VACANCY

DESCRIPTION

(Note: The omission of specific job duties does not preclude management from assigning specific duties not listed herein if such duties are a logical assignment to the position.)

The Florida Department of Education (FDOE) has an open position that is responsible for executing the following functions:

  • The employee must be productive under tight timeframes, balance multiple and competing priorities, and maintain goal-directed behavior and performance, sometimes under stressful conditions. The employee must interact courteously with others. The employee’s performance and behavior must demonstrate consideration of the workload concerns of others and must not negatively affect productivity and morale of the unit. Attendance is an essential function of this position.
  • The employee is expected to schedule and coordinate office meetings, ensure timely procurement of goods and services through My Florida Market Place, ensure goods and services are received, and payments are processed in a timely manner. Employee prepares correspondence, maintains office filing system and supplies, and prepares and disseminates materials in support of trainings and other activities. The incumbent will assist the property director and other general services property section staff, and will provide administrative support for bureau functions.
  • Acts as personal assistant to the director of the property section and provides administrative support to property section staff for Vocational Rehabilitation projects.
  • Assists in the coordination of administrative tasks and assignments which are complex in nature which include, but may not be limited to: assisting the property manager, surplus property manager, and inventory agents with processing and maintaining Vocational Rehabilitation property surplus paperwork and filing systems, supporting the coordination of Vocational Rehabilitation office moves and cubicle modifications projects, receiving supply store requests from Vocational Rehabilitation customers, and supporting the property section training program for Vocational Rehabilitation inventory custodians and custodian delegates.
  • The employee assists with submitting customer work orders requested by Vocational Rehabilitation staff in the Department of Management Services online Customer Work Order System (Tririga) and follow-up to ensure that the requests have been completed to the customer’s satisfaction.
  • Performs other duties as required. The employee will research and respond to special operational projects assigned by the bureau chief’s office and property director. Projects must be completed within established timeframes and accurately address the issue or concern of the requests.
  • Performs simple and complex Excel calculations and reports for the office and other offices within the department, as needed.
  • As assigned, participates in or represents the department in meetings, briefings, conferences, etc., that will enhance the accomplishment of Section responsibilities as well as department initiatives.

Knowledge, Skills, and Abilities

Ability to prepare and maintain a variety of accounting records

Ability to create ad hoc financial reports

Ability to understand and apply Florida Statutes and FDOE rules and policies

Knowledge of internal control concepts

Ability to analyze and interpret accounting data

Ability to solve problems

Ability to communicate effectively verbally and in writing

Ability to plan, organize and coordinate work assignments

Ability to produce accurate and timely information under tight timeframes, balance multiple and competing priorities, and maintain goal-oriented behavior and performance expectations

Ability to establish and maintain effective working relationships with others

Knowledge of Microsoft Office software, including Outlook, Word, PowerPoint, and Excel

REQUIRED QUALIFICATIONS

High School diploma or equivalent

Previous administrative experience preferred

Validate Florida driver’s license

LICENSURE, CERTIFICATION OR REGISTRATION REQUIREMENTS EFFECTIVE 7/01/02

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation

BACKGROUND SCREENING REQUIREMENT

It is the policy of the Florida Department of Education that applicants for employment undergo Level 2 employment screening in accordance with the requirements of Chapter 435, Florida Statutes, as a condition of employment or being permitted to serve as a volunteer. All applicants for employment or to volunteer who are selected for an interview will be provided with the Consent to Background Screening form for level 2 screening, the Affidavit of Good Moral Character, and the Notice of Rights. The leading candidate for employment or to volunteer will be required to execute the Consent form and Affidavit, report to a designated location, and submit fingerprints for level 2 screening. No applicant for a designated position will be employed or permitted to volunteer until the level 2 screening results are received, reviewed, and approved by the Department. Level 2 background screening shall include, but not be limited to, fingerprinting for statewide criminal and juvenile records checks through the Florida Department of Law Enforcement, and federal criminal records checks through the Federal Bureau of Investigation and may include local criminal records checks through local law enforcement agencies.

APPLICATION NOTES

Candidate Profile (application) must be complete in its entirety.

  • Include supervisor names and phone numbers of all periods of employment.
  • Account for and explain any gaps in employment so that the hiring process is not delayed. Gaps of employment 3 months or more MUST be addressed on application.
  • Experience, education, training, knowledge, skills and/or abilities as well as responses to pre-qualifying questions must be verifiable to meet the minimum qualifications.
  • It is unacceptable to use the statement “See Resume” in place of entering work history.
  • Each field (address, city, and state, dates, phone numbers, etc.) must be completed.
  • Periods of employment should be entered with the most recent/current listed first.
  • If claiming Veteran’s Preference, candidate MUST attach supporting documentation (DD214).
  • If claiming Right to Interview, candidate MUST attach a copy of your official layoff letter when applying.

If you experience problems applying online, please call the People First Service Center at (877) 562-7287

SPECIAL REQUIREMENTS:

You will be required to provide your Social Security Number to conduct required verifications.

Selective Services System (SSS)

Male applicants born on or after October 1, 1962 will not be eligible for hire or promotion in the Other Personal Services (OPS) or Career Service, or appointment in the Selected Exempt Service (SES) or Senior Management Service (SMS) unless they are registered with the Selective Service System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. Verification of Selective Service registration will be conducted prior to hire. For more information, please visit the SSS website: .

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

Expected salary: $31199.4 – 34319.34 per year USD

Job date: Fri, 23 Sep 2022 22:08:22 GMT

ADMINISTRATIVE ASSISTANT I

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ADMINISTRATIVE ASSISTANT I

To apply for the job click here

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State of Florida

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