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Administrative Support Assistant 3

Pennsylvania State University


CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please to complete the . Please do not apply here, apply internally through Workday.

CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please to complete the . Please do not apply here, apply internally through Workday.

If you are NOT a current employee or student, please click “Apply” and complete .


The in the , is seeking an energetic, motivated, and experienced full-time Graduate Program Coordinator (Administrative Support Assistant 3).

The Graduate Program Coordinator’s duties include providing administrative support to the Director of Graduate Studies (DGS) in both Statistics and Applied Statistics.

Duties for the department include:

Serve as first point of contact for all current, new, and incoming graduate students

Coordinate and administer all facets of the graduate program

Submit and terminate assistantships in WorkLion (the central resource for Penn State HR services, payroll, attendance, etc.)

Schedule graduate courses and update the graduate student listserv

Some financial duties, including assisting with processing forms/paperwork for our graduate students

Serve as a liaison between the Graduate School and students to make sure that all policies and procedures are being followed and that all pertinent information is being shared with the students

Coordinate the graduate student recruitment process (includes Offers Letters and Terms of Offer); respond to prospective student inquiries; arrange campus visits (travel, lodging); monitor and update GRADS (Graduate Admissions Decision System) for applicants; and plan and coordinate the new student orientation

Update Graduate Student Handbook, as directed by DGS, and department forms; assist students with course scheduling; update graduate course schedule each semester

Monitor and update in LionPATH (Penn State’s student information system) student progress toward achieving critical milestones, maintain student database, schedule all comprehensive exams and final thesis/dissertation defenses, and file the appropriate paperwork with the Graduate School

Maintain spreadsheet of all graduate assistantships and submit all assistantships, including Terms of Offer and English Fluency forms, in WorkLion

The Eberly College of Science is supportive of flexible work arrangements when aligned with the ability to meet the needs of the unit and the essential duties of the position. The hours of this position will be Monday through Friday, 8:00 a.m. – 5:00 p.m. Questions related to flexible work should be directed to the hiring manager during the interview process.

Education and Experience: This position typically requires a High School diploma or higher plus two years of related experience, or an equivalent combination of education and experience.

Candidates must be detail-oriented and a team player; have excellent customer service, communication, interpersonal, organizational and problem-solving skills; be able to handle multiple tasks and work independently and in a team environment. Proficiency in Microsoft Office 365 (SharePoint, Outlook, Word, Excel, Teams) is highly desired.

Employment will require successful completion of background check(s) in accordance with University polices.

The Pennsylvania State University is committed to and accountable for advancing diversity, equity, and inclusion in all of its forms. We embrace individual uniqueness, foster a culture of inclusive excellence that supports both broad and specific diversity initiatives, leverage the educational and institutional benefits of diversity, and engage all individuals to help them thrive. We value inclusive excellence as a core strength and an essential element of our public service mission.


Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review .

Employment with the University will require successful completion of background check(s) in accordance with University policies.


Penn State is an equal opportunity, affirmative action employer, and is committed to providing employment opportunities to all qualified applications without regards to race, color, religion, age, sex, sexual orientation, gender identify, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.

Penn State is committed to the health of our local and global communities. As a condition of employment, all employees are required to comply with COVID-19 vaccination or testing requirements. Click on to learn about the requirements as well as general COVID-19 information at Penn State.

University Park, PA

Expected salary:

Job date: Fri, 23 Sep 2022 22:10:10 GMT

Administrative Support Assistant 3

To apply for the job click here

Administrative Support Assistant 3

To apply for the job click here

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Pennsylvania State University

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