D+A Sr. Admin Assistant

Job Description:

Responsibilities

The D+A Sr. Admin Assistant will report into the D+A Enterprise Data & Operations VP and provide support to the VP of Enterprise Data Operations and his team, the VP of Data Science (for U.S. meetings, trips and calendar), two Senior Directors of Data Science (Dallas based) and their teams, and the Data and Analytics SVP Chief of Staff. The role also includes some business coordinator activities for D+A.

Responsibilities:

• Manage and maintain calendars for VPs
• Manage communications through phone, email, mail and online collaboration tools like Slack, MS Teams, and Zoom
• Support the management and organization of knowledge assets (e.g. documents, surveys, workflows) in MS Teams and MS Sharepoint
• Manage all invoice payments in a timely manner
• Facilitate cross-functional meetings across the S&T organization with local teams, visiting global teams, vendors, and/ or visitors
• Maintain organizational charts, phone lists, email distribution lists and other team information
• Plan international/domestic travel (when applicable); manage, prepare and submit all expense reports
• Maintain and expense P-Card charges
• Order and manage computer accessories for D+A associates globally (including Dallas Digital Hub) as needed
• Support the integration of new operating tools within the data and analytics team as needed
• Proactively support the team’s operations by suggesting process improvements and new operational tools/artifacts.
• Identify efficiency opportunities from working across the Strategy & Transformation groups connected to Dallas Digital Hub
• Collaborate with other Digital Hub coordinators to facilitate globally connected digital hubs
• Provide general support to visiting teams or visitors
• Maintain digital hub condition (contacting and managing facility requests, including facilitating physical hub configurations and vendor equipment to support events in the Dallas Digital Hub area)
• Provide back-up support for SVP’s executive assistant when needed, which includes SVP, and 2 VPs

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Qualifications

• 6+ years experience in an administrative position at an executive level
• Advanced/Proficient Computer Skills (Outlook, Word, Power Point, Excel, Teams)
• Experience with knowledge management and collaboration platforms like Slack, Sharepoint and MS Teams is a plus
• Ability to use SAP for invoicing
• Systems capability and knowledge to handle large scale approval/permissions requests
• Excellent written and oral communications skills
• Ability to balance and prioritize workload across teams
• Ability to handle extremely sensitive and business confidential information
• Ability to work independently and within a team
• Proactive in anticipating needs, prioritizing and responding to them
• Flexible and able to work under pressure to include tight deadlines and multiple projects with strong organizational skills
• Strong attention to detail
• COVID-19 vaccination is a condition of employment for this role. Please note that all such company vaccine requirements provide the opportunity to request an approved accommodation or exemption under applicable law

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Expected salary:

Job date: Sat, 24 Sep 2022 06:42:36 GMT