Administrative Assistant Florida
VLS Environmental Solutions
EOE STATEMENT: We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.
VLS Environmental Solutions LLC is the recognized industry leader in providing Environmental Solutions to our Industrial and Manufacturing clients. A financially stable company that has experienced significant organic and inorganic growth over the past several years, VLS offers the perks of a big company (competitive pay, great time off packages, and solid benefits, including paid life insurance and a 401(k) match of up to 5%) combined with the collaborative and results-driven culture of a small one.
VLS Environmental Solutions, LLC is looking for a responsible Operations Admin to assist at our Branford, Florida facility, reporting to the site manager. This position will be responsible for assisting with accounts payable and receivable. This position will be tasked with clerical duties needed to support the site.
Follow all safety policies/procedures for the site, including participating in safety meetings/discussions
Meet and greet site visitors, maintain visitors log
Various clerical task including answering the phone while providing timely communication to clients, operation, and basic troubleshooting of office equipment
Check mail and process accordingly
Maintain schedule of inbound/outbound shipments
Create BOL’s and distribute to clients as requested
Create BOL’s and weight tickets for outbound shipments
Weigh inbound/outbound shipments, maintain paperwork, and complete data entry for all shipments
Prepare and distribute certificate of recycling to clients and complete all paperwork necessary for clients and submit via email or mail service (example copy of BOL or manifest)
Enter inbound/outbound shipments into daily inventory
Prepare and double check invoices submitted to clients for payments
Review invoices received from vendors for accuracy and submit for proper processing
Complete paperwork for adding a new vendor for the site, credit app, W9, and insurance certificate receipts for on-site services – all submitted to CSC for approval
Monitor office supplies and place orders to maintain safety stock
Input purchase requisition information and monitor packing slips/invoice receipt in system
Prepare communications email, letters, reports, and other correspondence
Maintain financial records and filing system
Maintain profiles log for new and existing clients, review new profiles for accuracy, and complete approval letters
Responsible for assisting in month end including reviewing ap accruals, closing billing and calculating month end inventories as needed
POSITION REQUIREMENTS: High School Diploma
2-3 years of administrative experience
Ability to work well with others
Excellent communication skills
Great organizational skills
Demonstrated computer proficiency including Microsoft Office
The above statements are intended to describe the general nature and level of the work being performed by person/people assigned to this work. These are not to be construed as an exhaustive list of all duties, responsibilities, and skills associated with it. VLS Environmental Solutions, Inc. reserves the right to amend and change responsibilities to meet business and organizational needs.
SHIFT: -not applicable-
RAIL, WASTE, MARINE, CORPORATE: Waste
OPEN DATE: 9/20/2022
LOCATION: FL, Branford
ABOUT THE ORGANIZATION: VLS Environmental Services is the recognized industry leader in providing Environmental Solutions to our Industrial and Manufacturing clients. A financially stable company that has experienced significant organic and inorganic growth over the past several years, VLS offers the perks of a big company (competitive pay, great time off packages, and solid benefits, including paid life insurance and a 401(k) match of up to 5%) combined with the collaborative and results-driven culture of a small one.
Job date: Fri, 23 Sep 2022 07:40:26 GMT