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Admin-Executive Assistant

Career Match Solutions

Our client is seeking a Admin-Executive Assistant to perform clerical services for the Office of Children’s Medical Services, Division Director.

Secretaries and Administrative Assistants, Except Legal, Medical, and Executive

Pay Rate $20.00

CONTRACTOR RESPONSIBILITIES:

SERVICE TASKS: Contractor will perform the following tasks in the time and manner specified:

Assist with daily administrative operations in the Office of Children’s Medical Services as directed by the Department.

Answer and re-direct calls on a multi-line phone system as directed by the Department.

Sort and distribute (internal and external) mail as directed by the Department.

Greet and assist visitors in finding the correct destination as directed by the Department.

Ensures compliance with DOH polices and procedures.

Assists the Director in coordinating daily operational functions within the bureau.

Coordinates, reviews, edits, and formats outgoing correspondence.

Drafts, formats and completes routine memos and letter within established timeframes.

Coordinates travel arrangements, prepares itineraries, prepares and submits travel reimbursements for the CMS Plan staff.

Coordinates meeting, including the scheduling of meeting rooms, preparation of agendas, materials. Coordinates and makes arrangements pertaining to conferences calls.

Attends staff and other meetings as required.

Performs other work related duties as required.

Skills and Requirements:

Staff must possess at the minimum three years of experience working with the public.

Three years of experience answering multi-line phones.

Five years of experience using Microsoft Outlook.

Three years of experience working with Executive Management or Department Leadership

High school diploma or equivalent

Expected salary:

Job date: Sat, 25 Jun 2022 07:51:32 GMT

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