Part-time Administrative Assistant

Job title: Part-time Administrative Assistant

Company: Innovation and Technology Commission

Job description: Recruit Ref: G16796
Posting Date: 2025-05-16Innovation and Technology CommissionPart-time Administrative AssistantJob DescriptionAn Administrative Assistant is mainly deployed on: (a) assisting in the discharge of the full range of Human Resource Management functions including personnel, recruitment, promotion, performance management, training and development, etc; (b) providing secretariat support for various funding schemes under Innovation and Technology Fund; (c) performing office administration work including management of records, filing systems and databases, compiling statistics and different reports, and handling enquiries/complaint matters; and (d) performing any other tasks as assigned by the supervisor.RequirementsCandidates should have – (a) a bachelor degree from a Hong Kong university, or equivalent [see Note (1) and (2)]; (b) good oral and written communication skills in Cantonese and English, with Level 3 or above in both Chinese Language and English Language in the Hong Kong Diploma of Secondary Education Examination (HKDSEE) or Hong Kong Certificate of Education Examination (HKCEE), or equivalent [see Note (2) and (3)]; (c) at least four years’ full-time post-qualification administrative experience in office /human resources/ funding schemes management. Experience in Government, universities or public bodies is preferred [see Note (4)]; (d) good command of computer skills in the application of MS Office, including Word, Excel and PowerPoint; (e) good command in both written and spoken Chinese and English, including Putonghua; and (f) sound analytical, organization and communication skills.? Note: (1) Candidates should mark clearly on their application forms the major and minor subjects studied in their degree courses. Candidates possessing additional qualifications (e.g. a higher degree in a relevant subject) should include details in their applications. (2) Completed Application Forms, together with copies of (i) certificates of academic qualifications; and (ii) HKDSEE/HKCEE/Common Recruitment Examination (CRE) results, should reach the contact address below on or before the closing date for application (The postmark date on the envelope will be regarded as the date of application). (3) For the purpose of appointment of Non-Civil Service Contract Staff, ‘Grade C’ and ‘Grade E’ in Chinese Language and English Language (Syllabus B) in HKCEE before 2007 are accepted administratively as comparable to ‘Level 3’ and ‘Level 2’ respectively in Chinese Language and English Language in the 2007 HKCEE and henceforth. (4) Candidates must list the nature and relevancy of the post-qualification experience in a separate curriculum vitae (CV). Copies of supporting documents of present and previous employment should be provided. Your application will NOT be considered if your qualifications do not fully meet any of the entry requirements (a), (b) and (c) by the closing date for application.
Terms of Appointment: Successful candidate will be appointed on non-civil service contract terms on part-time basis for normally one year. Renewal of contract will be subject to the service need and the performance of the candidate.Remuneration[/JobTitle]Salary:[Remuneration] $305 per hour. A part-time Administrative Assistant would be required to work on irregular days having regard to the operational needs.Apply MethodApplication Forms [G.F.340 (Rev. 7/2023)] are obtainable from any Home Affairs Enquiry Centres of District Offices, Home Affairs Department or any Job Centres of the Employment Services Division, Labour Department. The said form can also be downloaded from the Civil Service Bureau’s website (http://www.csb.gov.hk). The new version of application form for Government jobs G.F. 340 (Rev.7/2023) has been in use with effect from 26 July 2023. Candidates who apply for Government jobs advertised on or after 26 July 2023 should use the new G.F. 340 (Rev. 7/2023). If candidates submit the old version form (G.F. 340 (Rev. 3/2013)), they will be required to fill in the new G.F. 340 (Rev. 7/2023) afresh and submit it within seven days upon request. If candidates fail to submit the new G.F. 340 (Rev. 7/2023) within the stipulated deadline, their applications will not be processed further. Applicants should submit completed application form, a CV including a summary of present and previous employment, positions, jobs and responsibilities, copies of academic/professional qualification certificates and record of present and previous employment. Please clearly specify “For Application of Part-time Administrative Assistant (Non-Civil Service Contract)” on the envelope. Applications submitted in person or by post should reach the contact address during office hours and before 17:00 hours of 30 May 2025. To avoid delayed or unsuccessful delivery of application by post, please ensure that the correct address is clearly printed or written on the envelope and sufficient postage has been affixed before posting. Mail items bearing insufficient postage will not be delivered to this Commission and will be returned to the sender or disposed of by the HongKong Post, where appropriate. Applicants will bear any consequences arising from payment insufficient postage. Applicants may also apply on-line through the Civil Service Bureau’s website (http://www.csb.gov.hk). Applications submitted by fax or e-mail will not be accepted. For applicants who apply on-line, they should submit a CV and copies of the required supporting documents by post to the contact address on or before 6 June 2025. The on-line application number should be quoted on the envelope and copies of the supporting documents. If candidates fail to provide the supporting documents as required, their applications will not be considered. As invitation will be issued via e-mail, applicants should provide an accurate e-mail address and ensure that their e-mail accounts can receive incoming e-mails properly. Candidates who are selected for interview will normally receive an invitation in about eight to ten weeks from the closing date for application. Those who are not invited for interview may assume that their applications are unsuccessful. Applications may NOT be considered if late, incomplete (e.g. without provision of CV or copies of academic qualification certificates and record of present and previous employment as mentioned above), submitted by fax or email, or if it is not clear from your statements that you have met the entry requirements for this position.

Expected salary:

Location: Hong Kong

Job posting date: Mon, 19 May 2025 03:18:20 GMT

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